How to Get Your Photos Out of iPhoto With Your Titles and Descriptions Intact

“Hi, Firstly, thank you for your tips about adding descriptions in your post ‘The Best Way to Add a Description (Caption) to Your Scanned Photos.’

I tried what you suggested with iPhoto (’11), but the description was not exported to Preview and it wasn’t included in emailed photos.”

Cheers
Carol


Hey Carol, thanks for your comment! And you know, I bet there are a lot of people having this problem, so let me try and shed some light on this.

First, here’s a short but easy-to-follow video tutorial I put together with lots of explanation and detail that will show you exactly how to get your photos out of iPhoto with your titles and descriptions (captions) intact.

(Problems playing video? Click here)

For anyone who is unable to watch or listen, I have provided [CC] captions in the video as well as a full text transcript below.

Transcription of Video

Hey everybody. It’s Curtis Bisel from ScanYourEntireLife.com and in this video, I want to show you how you can get photographs out of iPhoto but still maintain the titles and descriptions that you spent a lot of time typing in.

So here’s an iPhoto library that I’ve created. It has got about eight events in it. So I’m going to click on the first event and you can see there’s only one photo in here. If I click on the photo, then the info button here at the bottom, the info panel will open up and you can see that I’ve already typed in a description for this photo, “Mom holding Curtis the first day home from the hospital,” and you can see over here the title that I gave the photograph, Mom Holding Curtis. A better way for us to see the title is to go up to View and make sure that Titles is selected. Now you can see the title underneath the photograph.

OK. So let’s say you want to get this photo out of iPhoto to send to someone and still maintain this title and description. Now Apple has done a great job of making us feel like we can drag and drop everything, so most of us will probably try this. We will just click on the photo and drag it to our desktop.

Now everything looks fine except for right here, the filename doesn’t have the same filename as the title. The thing is, it’s kind of hard to know whether the title and description information actually is in the photograph, because a lot of applications don’t utilize or pull this information from the photo.

Even if you were to click on the photo and hit Command I for information, you can see even over here it doesn’t display title or caption or description information. So I’m going to control click or right click on the file and choose Open With and iExifer which is an app that I bought on the App Store and if this photograph had a title or description saved inside the photograph, we would see it listed down here under IPTC.

Now IPTC stands for iPhoto Technical Crap [comical car horn sound]. No, I’m just kidding. It actually stands for International Press Telecommunications Council and the reason I know this is because I looked it up on Wikipedia because no one should know this off the top of their head.

Now this IPTC metadata information was originally created for news organizations so that photographers and companies could maintain their copyright and ownership information with the photo. But what’s cool is now we can use that information to label our personal photos.

OK. So if the photo doesn’t have this information in it, how do we get the photo out and have that information stay with it? The trick is not dragging and dropping the photo. The trick is to actually export the photo and choose the right selections.

So I’m going to select the photo again. Go up to File. Choose Export and a window will pop up and in this first tab under File Export, you will see Kind. Now for whatever reason, Apple only allows you to choose JPEG or TIFF to export your photo out and maintain titles and descriptions. I don’t know why, because man, there are times I really want to use original or current.

I’m currently using iPhoto 11 version number 9.2.1 and these two formats seem to be the only way.

Since a lot of people use their photographs to post on social networking sites and the email, I’m going to choose JPEG and then medium quality which will make the file size really small but still have a pretty good look to it.

If your goal is to have the highest quality, I would choose either JPEG and maximum or I would choose TIFF and maximum, and then make sure size is set to full size.

So I’m going to put it back to JPEG and then put the quality at medium and here’s where the magic happens. You want to put a check mark right here next to title and keywords. Now what this is going to do is it’s going to force iPhoto to export out your photo with the title, the keywords, if you have any, and the description embedded inside of the image. So when you send or give this photo to someone, this information will stay intact.

Then for filename, there are several options. One of which is Use Filename and what this is going to do is save this file using the filename that was originally given to this image either from the camera that you took it with, the digital camera or the filename that you gave your scan before you imported it.

For this tutorial, I’m going to choose Use Title. So I’m going to click on Export and then you can see for Save As, the filename defaults to the title Mom Holding Curtis and I’m going to choose Desktop and then click on OK. And there it is right here in the desktop. The image is called MomHoldingCurtis.jpeg. All right. Let’s see if it worked.

I’m going to control click or right click, if you have a two-button mouse, choose Open With and again for me, I’m going to choose this lightweight program called iExifer and at the bottom, we will see if the IPTC is there and there it is. You can see right there. Under caption, it has got, “Mom holding Curtis the first day,” and unfortunately it’s cut off a bit but that’s just what happens with this program. And then under Object Name, you can see Mom holding Curtis which is the title that we gave the image.

Another way we can see this information is to open the file with Preview that comes with Mac. Again, I’m going to control click or right click on the image. Choose Open With and then Preview.

Aww, I love that photo. You want to go up to Tools now and choose Show Inspector and a new window will open up over here on the right and then you want to choose this second tab for show Info Inspector and then you will see the IPTC tab right here and there it is. Under Caption/Description, there is our description and there’s our title.

Now there are ways to export multiple files at the same time. Here’s an event with multiple images and you can either lasso multiple images or command clicking on each one. Now after choosing File and then Export, all of your selected images will now be exported with titles and descriptions.

Now if you come to this address on my website, that’s ScanYourEntireLife.com/YT2 for YouTube Video 2 and if you’re watching this on YouTube, you can click on the link directly below this video, you will find step-by-step written instructions of what you just watched as well as the super cool instructions on how you can email a photo right out of iPhoto and the title and description will be written right underneath the photo in the recipient’s email.

So thank you so much for watching. Cheers!

Further Explaination

So Carol, you bring up a shortcoming that I think iPhoto has — well really, a lot of the image managers and photo editors. I mean, Apple makes it so easy to change the titles (names) of your photos and add descriptions (captions) to them, but it seems anytime you want to do something with these titles and descriptions, well… you can’t.

If you are at all confused here, below is an example of a photograph with a title and description I just added. The description is the best place to write what you would hand write on the back of a paper print explaining what’s in the picture. And the title is a where you can give the photo a name to differentiate it from others.

iphoto how to export email photo title descriptions
Here is a photo with a name (title) and caption (description) that I just typed in. (iPhoto ’11 v.9.2.1)

If you would like to learn more about how to enter in titles and descriptions, check out my detailed post “The Best Way to Add a Description (Caption) to Your Scanned Photos.” It not only covers iPhoto, but also the three other photo managers I recommend.

So what Carol is having problems with is once you have this information typed in, how do you get your photos out of iPhoto with this info intact. Once it’s out, she wants to be able to load this photo in the application Preview and to also send it through email and have the description text go with it.

Sounds easy — right?

Well if you drag an image from iPhoto onto your desktop, a copy of the image is created, but all of the text you typed in doesn’t follow.

The problem is iPhoto and a lot of photo managers appear to be a little stingy with the information you type into them. It almost seems like they are afraid that at any moment, you are going to consider jumping ship and leave them for a different photo manager, so they make it harder than it should be for you to get all of your hard work out from it.

In the case of iPhoto, I think it’s safe to assume most of their users are happy with iPhoto and won’t see the need to go elsewhere. But, that being said, there are definitely a lot of times where you would love to use these titles and descriptions elsewhere.

The good news is there are ways to get your photos and descriptions out, you just have to do it in the few ways iPhoto allows you to. It’s basically the equivalent of as asking, “pretty please?”

How to Email Photos From iPhoto with Titles and Descriptions:

So let’s tackle how to email a photo from within iPhoto, but with the title and description intact. Unfortunately for some, as far as I can tell, you have to email using the Apple application “Mail” that comes installed free with OS X.

1 First, make sure iPhoto is set up to email photos using the application “Mail.” Click on “iPhoto” at the top in the Menu Bar and select “Preferences” from the list in the pulldown. Select the “General” tab on the far left. Make sure the item “Email photos using:” has “Mail” selected in the pulldown next to it. If it isn’t, change it. Then close this window out.

iPhoto Preferences set to email using Mail

2 Select (highlight) a photo or multiple to email and then click the “Share” button at the bottom right hand side of the iPhoto application window. Then click on “Email” from the list that pops up. Optionally, you can skip the share button and click on “Share” at the top of the application in the Menu Bar and then choose “Email” from the list.

iPhoto Share and Email menu option

3 A small window will now pop up and ask you to choose a few options before proceeding into the Mail application. For “Size“, choose whatever size you would like. (Most will probably use “Medium” or “Large”)Now, what’s most important is the second item — “Include:” You want to make sure you put a check mark next to “Titles” and “Descriptions” if you in fact have information in both. Since I have both in my example, I will check each one.Also check “Location information” if the GPS/map information is important for your to include as well.

Click “Compose Message” and it will take you into the application “Mail” with your photo.
iPhoto Email Window for Description and Title Text Information

Email composed in Mail with photo attached with iPhoto title and description included
Notice iPhoto and Mail worked together to include not only the photo inside this email. The title and description are automatically included at the bottom of the photo. The title also becomes the default subject line.

So this is a great way to quickly email someone your photos when you want them to read the titles and descriptions of your photos from within the email. The problem is if they save the attached image from your email, the photo won’t have this information saved inside of it.

I know! Jeez. It seems that iPhoto just used the title and description to create the text inside of the email, and doesn’t embed this text inside of the photo.

iPhoto safely keeps all of your titles and descriptions inside of the iPhoto Library file (database). When you load an image in iPhoto, it brings up the photo and then loads this information from the database separately and then displays them together.

So now what?

How DO you get the photos out of iPhoto and have your titles and descriptions embedded (saved) inside of the photo?

How to Export Photos From iPhoto with Titles and Descriptions:

“Exporting” your photo out of iPhoto is the trick, but even then you have to select the right settings to make it work.

Once the image has been exported, your titles, descriptions, keywords and even location information (if you so choose) is then saved inside the image so you will no longer need the help of iPhoto to access and view this information.

Additionally, you can then also email this exported image to someone with whichever email software you choose (not just with Mail as per the instructions above) and still maintain the title and description.

Something to keep in mind though, some image programs still don’t handle this (IPTC) metadata yet, so you can’t expect universal access to it. But just know, as long you don’t accidentally overwrite this information with another program, your information will always be saved inside of that image you just exported.

1 Select (highlight) a photo or multiple and then click on “File” from the top Menu Bar and then click “Export” from the list. (Optionally you can hit SHIFT-COMMAND-E)If you would like to export a large quantity of photos, I would recommend selecting an entire “Event” full of photos and exporting it to its own folder named the same as your iPhoto Event.

iPhoto Export Option from Menu Bar

 

2 Choose the “File Export” tab from the top of this new window. The main thing you’re looking for here is the “Include:” boxes in the middle of this window. Notice how similar this is to the previous instructions to email? You want to put a check mark next to “Title and keywords” if you want your metadata such as title, description and keywords to be “embedded” into your the image that you are about to create in the export.Unfortunately, for whatever reason Apple has, you can only choose this box if you choose “JPEG” or “TIFF” from the “Kind” option at the top. I know, I know — write Apple! I’m just the messenger here.For the “File Name“, you can choose “Use Title” if you would like the new image to be labeled now with the title you gave it inside of iPhoto.Click “Export” and then choose where you would like to save this new image — such as your desktop — and then click “ok.”

iPhoto Export window with title and keywords and file name options

3

Click “Export” and then choose where you would like to save this new image — such as your desktop. The filename will default to your given “title” if you chose that in the prior menu. You can change this here though if you would like. When you are done click “ok.”

iPhoto Export "Save As" Window

So now, if you look on the desktop or in the folder where you told iPhoto to export your photo, you should see your image. You can do with it as you please.

Understand that this is a duplicate copy. Exporting is not moving, it’s copying. So your original image is still safely saved inside of iPhoto. By exporting, you created another copy of it with the options you chose in the process.

iPhoto Exported image on desktop with title

To test this export, just to make sure the text “metadata” remained intact, I loaded up this image into a program I bought from the Apple App store called iExifer. This is a third-party piece of software that that I picked up cheaply that will display camera EXIF as well as (IPTC) metadata such as captions and descriptions.

You can see in the screenshot below, the title and description are completely intact. They were saved inside of this new image so anywhere you send this photo, this information will now go with it!

iPhoto Exported image viewed in iExifer to show title and description
iExifer displaying iPhoto’s title (labeled as (Object Name” in iExifer) and description (labeled as “Caption/Abstract” in iExifer)

Now back to Carols original concern. In addition to emailing, she also wanted to view her titles and descriptions in Apple’s application Preview that is built into OS X.

How to View Your Photos From iPhoto In Preview with Titles and Descriptions:

1 If your image won’t open using Preview by double clicking it, hold down the Control key and click the image. From the options list, select “Open With” and then choose “Preview” from the list of applications.

iPhoto Preview Open With Titles and Descriptions

2 Once your image is loaded in Preview, go up to “Tools” in the Menu Bar at the top of your monitor and select “Show Inspector” from the list. (Optionally you can hit Command-I)

iPhoto Preview Show Inspector titles and descriptions

3

From the Inspector window that just opened up, select the “Info Inspector” tab at the top that is labeled with a lower case “i” in a circle. This will then reveal all of the available metadata inside. To see your titles, descriptions and keywords, choose the IPTC tab. You may have to click and drag this window to be a little wider to show the entire length of your description.

iPhoto title description keywords viewed in apple preview application
Here is how your titles, keywords and descriptions will look when viewed in Apple’s Preview App inside of the “Inspector” (Command-I)

Alright, so I think that just about does it. This should make you breath a little easier knowing you aren’t locked into using iPhoto for the rest of your life, just to view your titles and descriptions.

And also keep in mind Apple updates their software at least a couple times a year. So, I think it’s safe to assume this entire process you just learned could eventually get even easier as newer versions are released and IPTC metadata becomes even more widely used.

If you have any further questions, feel free to ask them below in the comments.

Cheers!

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98 Comments on "How to Get Your Photos Out of iPhoto With Your Titles and Descriptions Intact"

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Brian
Guest
Brian
May 13, 2012 1:52 pm

Hi Curtis,
Thanks for the great tips! I however am still having trouble exporting photos from iPhoto11, that retain location information. Perhaps you have some tips?
Here is the problem:
-I imported all of my vacation photos into iPhoto11 on my Macbook (while on vacation).
-I then manually modified the location information on every photo (took quite a while!)
-I now want to transfer the photos to my iMac
-When I choose file export in iPhoto (on my Macbook Pro) and select “location” information to be included in the exported jpegs, the old location information is exported with the photos. That is, the location tag that was in on the photo before I manually updated the location information in iPhoto.
Any ideas on how I can fix this would be appreciated! Thanks and regards,
Brian

Robin Haber
Guest
Robin Haber
June 22, 2012 4:09 pm

i followed your instructions for exporting a captioned photo from iPhoto to the desktop, but the caption does not show up in the copy on the desktop. Any suggestions? Thanks.

Dr Carol Glover
Guest
Dr Carol Glover
July 7, 2012 8:28 pm

Hi Curtis,

Thank you for going to all this trouble. You certainly write wonderfully clear instructions. But I’m sad to say none of this worked for me. Could there be a problem with my program? I have iphoto 11 on a Macbook Pro bought in 2011.

Regarding emailing photos, there was no option for ‘include description’; as soon as I hit share (both methods) up comes the email with photo attached. And regarding exporting, all my many tries didn’t include titles or descriptions, despite that I checked those boxes. Neither did they show up in Preview.

Tracie
Guest
Tracie
July 12, 2012 7:06 am

Thanks for the article, it was really helpful. It seems silly that iPhoto makes it so difficult to export this information.

Do you know if it is possible to get a simple print from iPhoto with the titles showing? I am an interior designer, and have several photos from a jobsite that I have labelled in iPhoto, and want to send a simple print of a contact sheet with each shot labelled for my client, but can’t seem to get them to print out. I don’t even need to export the files themselves, just have a physical visual representation of them.

If I go through the “Customize” dialog to print a contact sheet, the titles all appear, but as soon as I enter the “Print Preview” view, they are all gone.

Any ideas? Thanks so much!!

Art Taylor
Guest
Art Taylor
July 24, 2012 10:19 pm

Hi Curtis,

Under your Point #2, you mention only JPG and TIF being available choices for exporting with any metadata (title, caption, etc.). This is not Apple’s fault: these are the only image formats that can include metadata in the actual image file. Since Apple has apparently chosen not to include the XMP sidecar file option in iPhoto, other file formats can’t include metadata.

Tracie’s problem with seeing titles/captions on her contact sheet(s) might be because of the number of rows and columns set for each page. All the appropriate check boxes might be correctly marked, but if there isn’t enough physical space to include text with the images, the images will print without any text. Reducing the number of rows and columns (and maybe the thumbnail size, if that’s possible) may make it possible to see the desired text in print preview and have it print correctly. In my experience using Windows programs, it’s often possible to fit a total of 36 to 40 thumbnails on an 8.5″ x 11″ page but, even though I’ve correctly set the program to include captions/titles, with that many images, the space between them is insufficient to include any text. Reducing the settings to 3 or 4 columns across the page and 5 or 6 rows down the page, my desired text appears correctly in print preview and on the paper print. Hope this helps.

Art

Art Taylor
Guest
Art Taylor
July 24, 2012 10:25 pm

One other point to make: lengthy captions/titles may still be truncated when printed on a contact sheet since only so much space is available on the page. You might need to include only a few (2 to 4)images per page if you have long captions.

Tim
Guest
Tim
July 30, 2012 2:18 pm

The title of this page, “How to Get Your Photos Out of iPhoto With Your Titles and Descriptions Intact,” is EXACTLY what I need, but I’m wondering if you have any idea on how to get those exported photos INTO some kind of photo album app for the iPad. It seems really lame that Apple hasn’t created that feature for either the Photos or iPhoto app for iOS.

So, IS there some way to get photos with titles and descriptions onto an iPad?

Thanks very much…your site has a LOT of useful information.

Jon Jones
Guest
Jon Jones
August 24, 2012 4:40 am

I have just inadvertently renamed all the photos in one event with the same name. Not sure how, I was not using Batch Change. (You’d have thought Apple might have had a warning message to stop this.)
Now I can ‘see’ the old file names from my back up on time machine but how do I copy and paste these back to correct the error? I’ve tentatively restored one photo but it comes back as DSC0045 or similar.
PS. Why on earth did Apple stop including the title etc. in the left hand grey pane?
Help, Jon

Jon Jones
Guest
Jon Jones
August 29, 2012 1:31 am

Curtis,Thank you for your helpful and very detailed reply. Much appreciated.
I have in fact done it the hard way as there were only about 25 photos, I brought up the event in time machine and tried to print out a contact sheet but it wouldn’t let me so I photographed each section on my iphone and worked from that to re-type the Titles.
I won’t make that mistake again!
I wish there was an easy way to get feedback to Apple – they don’t encourage e-mails and don’t respond to feedback on their site.
Thanks again.

Bryce New
Guest
Bryce New
October 13, 2012 9:38 pm

Hi Curtis,

Man, thanks heaps for this free info!! Ticked all the boxes, incl. your “Apple, what the hey?!!” comments. Right on.

Spent so much (wasted) time today on what one would think would be a very straight forward task; now thanks to the power of google and to your very giving initiative (this free tute), I’m there.

Thanks man,

Really appreciate your work!!

Take care Curtis,

Bryce

Charee Macdonald
Guest
October 29, 2012 11:51 am

Curtis, thanks for this great info. I get asked this question frequently. I use Aperture and love it. But you say it so well already. I love how easy it is to make some quick tweaks to my photos and create a more detailed file structure.
Thanks for sharing your digital journey!
Charee

Jonathan Caryl
Guest
Jonathan Caryl
November 11, 2012 11:57 am

The other problem with not being able to export the data with the ‘current’ or ‘original’ setting is that all your images will be re-compressed in the export process. This can mean either the exported photo isn’t quite the same quality as the original, or the exported photo has a larger file size. All we really want is our original files + some additional metadata!

Sahli Martin
Guest
November 17, 2012 3:27 am

I upgraded iphoto to ’11. Now all the jpeg exports to finder (for later import to Rapidweaver) have the IPTC and Tiff Caption ‘Konica Minolta Digital Camera’ instead of the description written in iPhoto ’11 (or earlier). However all the exports of pics from newer Panasonic Models are o.k.

See sample in my draft: http://familie.sahli.net/salixblumen/weiss/index.html. The last photo is the one with the wrong caption in the slideshow (click the photo).

I need a solution because I have hundreds of jpeg to transfer from my iWeb-Site http://www.salixblumen.salixtino.ch/Bergblumen/Seiten/Weiss.html to Rapidweaver.

I found a possible solution in “chttps://discussions.apple.com/thread/4367136?start=0&tstart=0”: see at the bottom
exiftool -iptc:all= -tagsfromfile @ -all:all -unsafe ./

Since I have no experience with terminal I would be glad to have an other solution. Your hint would be very much appreciated.

Thanks in advance and best regards
Martin

David Killingsworth
Guest
David Killingsworth
November 22, 2012 11:53 pm

How can you export the titles and descriptions so that they are viewable on an iPad?

Rachel
Guest
Rachel
December 16, 2012 4:42 pm

Hey David. Thanks for the great instructions. It certainly appears that the descriptions and titles are now transferred with the file. However, does this work for Facebook? It doesn’t appear to? I would really like my friends to view my descriptions when I upload my albums from Iphoto to Facebook.

Douglas
Guest
Douglas
December 23, 2012 7:01 am

Hey Curtis,

My fiancé saved a wedding dress photo from the Internet directly into iPhoto. She really likes the dress but now can’t find the website where the picture came from. Is this data stored in iPhoto somewhere?

Thanks,
Doug

Robin DySard
Guest
December 30, 2012 8:37 pm

Hi, I have a question. I have been to Apple twice to figure out how to share 660 photos I took on a long vacation to Europe. I first was taught how to use Dropbox. But only 430 showed up and they were completely out of order, and there appears to be no way to put them back in order. They have no customer service number. Then I tried moving them into an album through icloud/photo stream. This worked, but the captions I laborously typed in iPhoto are gone. Do you know of any photo sharing options that keep pictures in the same sequence as in iphoto and keep the captions for a large quantify of pictures? Thanks so much in advance!! Robin

Claire @ Claire K Creations
Guest
Claire @ Claire K Creations
January 8, 2013 9:09 pm

I have been trying to do this for at least a year. Thank you so much for showing me how in 7 minutes!

David Mittman
Guest
David Mittman
January 31, 2013 10:48 am

In iPhoto ’11 version 9.4.2, I was able to export IPTC data (title, description, keywords, GPS coordinates) by first selecting JPEG in the Kind menu of the Export dialog, checking the two Include checkboxes, then switching to PNG “Kind” before hitting the Export button. Notice how the checkboxes remain checked (but greyed out) when you switch to PNG.

Rick Spradling
Guest
Rick Spradling
March 29, 2013 12:10 pm

Curtis, the procedure worked well with exporting from iPhoto to share a few photos, but what happens with backup software (e.g., Time Machine or Backup Utility) to an external hard drive? I have a large digital photo library and am either going to use another off-site-based external drive or try Amazon’s Glacier storage, or both. But I am wondering if upon retrieval (hopefully not necessary), will the photos have the descriptions I have created for each? Without some organizational structure or at least the descriptions, recreating photo albums will be a nightmare. Thanks.

Dustin
Guest
April 16, 2013 9:51 am

THANKS A MILLION! I cannot believe you could so clearly address my issue. Have a great day!

Rebecca
Guest
Rebecca
June 5, 2013 6:46 am

I have a MacBook with iPhoto 2009. I have images which I spent quite a bit of time labeling (clicking on the “i” on the lower right corner of the image). Today, I went to the same images and noticed I had an image that was not labeled. I entered the appropriate label. I then went to some of the other images to see if they were missing labels, and I was horrified to see that the newest label is now attached to all the images in the folder. How do I revert back to the original, painstakingly entered, labels? I have deleted the newest label, so it’s blank now, but all the other images still carry the label. I have not exited iPhoto in the hope that I can still undo this mistake.

Dave Kitabjian
Guest
June 30, 2013 8:34 pm

Great article, Curtis!

One question. You explain how to get the Title/Description embedded into the file itself, which is great. You also explain how to get the Title/Desc to show up when emailing the photos to someone. But how can you get both?? If I email the exported photos from Finder or Preview, the Title/Desc don’t go through. But if the email recipient exports my mailed photos, those JPEGs won’t have the data embedded in it.

Seems a shame to have a solution to each problem but no solution to both?

Thanks!

Dave

Hale Bradt
Guest
Hale Bradt
July 14, 2013 10:01 am

Thanks for a very helpful description. Do you have any suggestions about which programs are convenient for displaying the exported photos with the embedded descriptions (captions) under the photo (such as iphoto does for shared emailed photos with Mail) so your ordinary recipient can see the descriptions conveniently. Those sidebars in Preview [and iexifer(?)] with the caption all on one line so only part is visible are rather unsatisfactory. (The use of Apple Info in the Finder is somewhat better.) I found no way in Word for Mac 2011 to extract the Description from the exported-imported photo. Can Mac publishing layout software do it? A laborious solution is to copy-paste the description of each photo from iphoto into Word.
Thank you again

Michelle
Guest
Michelle
September 10, 2013 1:22 pm

Hi Curtis,

Thank you for your information. A few months ago I had the horrendous experience of opening my computer and finding 3 years of my photos absent from my library. After hours at the genius bar, I was able to recover my photos from the files labeled “originals” that were buried on my hard drive. I reconstructed a separate library for each year so now I have 10 iphoto libraries instead of one. This was the advice from the genius bar guy, in order to keep the library from getting too large. So all of my titles and descriptions have been lost, which included details of sites visited on foreign travels and names of things that I don’t even remember now, as I labeled my photos as I downloaded them.

Do you have any knowledge of how this information is stored on the computer and whether I might be able to find it somewhere? I know you said that it is stored separately than the photos themselves. Unfortunately, I didn’t know that it wasn’t embedded in and saved with the photo before I went through all of this.

Also, if I just switch over to Aperature, will that solve the problem for the future? Can I add labels and have them saved/embedded with the photo?

Thanks so much.

Michelle

Walter White
Guest
Walter White
January 22, 2014 1:17 pm

THANK YOU SO MUCH for this thorough and clear tutorial!
Saved me a LOT of time for a project I’m doing. Thank you, thank you, thank you!

hillary jackson
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hillary jackson
February 4, 2014 8:44 pm

Thank you SO much for this!! I’ve been trying to find a way to export my photos onto my computer for months!!!

John Miniutti
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John Miniutti
February 20, 2014 7:34 am

I have a large number of photos that I’m trying to put on a thumb drive for a relative. I’d like to include Title, Date and Location. Your procedure worked fine for Title, but not Date or Location. I did check the location box. I have iPhoto version 9.5.1. Any suggestions?

Juli
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Juli
March 13, 2014 11:50 am

I realize this is an older post, but the information is still very useful. However, is there instructions that are a little different and will allow me to export the photos and then view them on a PC? I got all the pictures and are listed as .jpg but give me an unknown format message when I try open them on a PC. Would love your help on this one. smile

Juli
Guest
Juli
March 13, 2014 12:25 pm

I mean ARE there instructions…. smile

Mel
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Mel
April 12, 2014 6:47 am

I’m having a problem exporting pictures with data. Everything appears to be fine until I click on inspector. I then get a window that says no document selected. I tried dragging the photo back into iphoto and none of the info is included. Any suggestions?

Elizabeth Johnson
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Elizabeth Johnson
July 25, 2014 10:57 am

Hi Curtis,
I was wondering if you could help me with a dilema that I am having. I recently bought a scanner to undertake the job of scanning all of my families pictures into the computer. I have a MacPro7.1 that has OS X v10.6.8. I have an old version of iPhoto v8.1, which I have used for years and in which I labeled all of the pictures. Before taking the time to scan the thousands of pictures that I have I decided that I should check to see if there was an update for my iPhoto v8.1. Unfortunately, I discovered in order to update iPhoto to v11, I need to update my operating system to OS X Maverick. I also found that the reviews for the new iPhoto were not good. Before going to all of this trouble of updating, I was wondering if there is another program that you would recommend for exporting my photos from iPhoto to for creating folders/albums for my children. Thank you so much for any advice. Your article above is well written and seems easy to follow. Thank you for posting it.

Miriam
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Miriam
July 28, 2014 5:42 am

Hi, this was very helpful, but what about the date? I noticed that you had the real date in iPhoto and like me once you exported the picture the date changed. I like to have my pictures organized and this messes with my files. Can you help?

John Flint
Guest
John Flint
August 30, 2014 9:07 pm

I have just discovered your wonderful site, Curtis. I have been using Apple since about 1983, and have scanned most of my photos and slides (too early for the latter, but they’re OK for my purposes). I’m always reorganizing my iPhoto files (ex-librarians are compulsive that way). I’m a troglodyte – I don’t like the later versions of iPhoto, so I kept iPhoto ’08 (version 7). My wife has the up-to-date version working with 10.6.8, which we’re both happy with, and hope our Desktops will see us out (probably unlikely). I’m going to work through your valuable tips, particularly about backing up, exporting, etc. as fail-safe.

Today I am puzzled. I know you can have the same photo in as many separate albums as you want, (and that you can create separate iPhoto Libraries). Sometimes, particularly with group photos, I have wanted to give the same photo different names (titles), and in the past I have simply duplicated the photo and retained the word “copy” following the new name. I have always assumed (and the help manuals seem to confirm this) that if you change the original photo name it changes “globally” in the iPhoto Library and all albums in which the photo occurs. But today, it didn’t work like that. I simply altered a title and added the photo to a different album. It now appears in both albums with two different names, and in the Library under the two names. The original now appears twice, one with the word “copy” added to the name. This is actually ideal for what I want, but I’m pretty sure it didn’t use to happen. Or am I just mistaken and confused??

I’d be grateful for your feedback.

The reason I don’t like the later iPhoto versions is that I don’t need faces or places, and to see the information panel always available in full on the left suits me fine.

PS I live in Sydney, Australia

Reg erkine
Guest
Reg erkine
September 7, 2014 5:35 pm

As a first time user of a imac i found your infor on how to get my photes out of iPhoto with the captions in tact just great

Douglas Smith
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Douglas Smith
September 7, 2014 11:05 pm

This is REALLY great info! I had no idea one could get so much great metadata displayed out of Preview … I checked a couple of the GPS coords, altitudes, times … all seem pretty close … and the Google map with the Location pin is shown in the GPS window with the GPS coords !! Goes to show, I should really learn how these apps such as Preview work and what you can do with them … The Description data I wanted viewers to be able to read, to tell them where, when, etc the photo was taken and of what, is both in the IPTC window (as is the Title) and in the TIFF window. So one can lengthen out the Inspector window, with IPTC displayed, place this at the bottom of the photos displayed in Preview, and just use the arrows to scroll through the photos, viewing both Title and Description metadata as one scrolls. With GPS displayed, one can do the same with Location info. Thanks so much … this is incredibly useful !!

sabor
Guest
sabor
September 21, 2014 10:40 pm

Thanks for this, really helpful.

I am in the process of exporting my iPhoto library into folders that I create to avoid the mess that iPhoto does by itself. I was just choosing:

Export -> Kind -> Original

This, as expected, exports the photo with the same file size, resolution, and dimensions as the original one.

I did notice that this does not include image metadata, so I chose:

Export -> Kind -> JPEG (and ticked the “title and keywords” and “location information”). Chose Full Size as JPEG Quality.

Interesting thing is that it now exports an image with same dimensions but the size is *twice* of the original one.

So I tried again and exported using “Large” instead of “Full Size” and I get an image with the same size as the original but whose resolution is now 1280 × 960 pixels instead of the original 2048 × 1536 pixels.

So my question is, how do you export an image in iPhoto, preserving title and keywords and preserving the same resolution and file size?

smitt
Guest
smitt
March 16, 2015 2:16 am

You cannot. If you have a version iPhoto 9.3 and below you can use a third party free software called “phoshare”. iPhoto 9.4 & above requires Aperture 3.x to be used an intermediary. If you have a trial version of Aperture 3 hanging around you can upgrade for free via the App store (Google or YouTube search for a tutorial), or buy it now while you still can. Aperture will go away when Photos is soon released for Yosemite, but maybe the new Photos app will have proper metadata export… maybe?

How does it work? Aperture and iPhoto can both share the same iPhoto library. Since Aperture is a “pro” photo application it also has more advanced features, including many metadata export options. These features include locking the metadata (aka, IPTC) to the original/master photo file (“write to Original/Master”), exporting a modified photo (“Version”) with associated metadata or an IPTC sidecar file (aka, XMP), and exporting the Originals with the XMP sidecar file. That XMP is a fairly universal method of keeping metadata associated with an image file, and thus compatible with many applications.

All in all, iPhoto has been a great overall photo management application, except that its metadata handling has historically been a failure. The mentioned Aperture handles it like a pro application should, but even the free Picasa has been doing it the correct up-to-standards way for years. Additionally, Adobe Bridge that came bundled with some versions of Photoshop Elements is a good way to quickly lock in important metadata. Hopefully the new Photos application by Apple keeps the Aperture way of locking in the IPTC metadata into the photo file.

Reg Erskine
Guest
Reg Erskine
September 28, 2014 6:37 pm

can i use Googles picasa to manager my photo collection on my iPad air

Eva
Guest
Eva
December 8, 2014 5:39 pm

How do I export a large group of pictures with captions/titles into a folder on the desktop and maintain the same order as I have in iPhoto.

Vera
Guest
Vera
December 10, 2014 6:46 am

Hi, thank you for this great article ! I wonder if you could also help me on my current issue. I don’t use iPhoto as I work on a PC. I’d like to get the metadata from pictures friends shared with me using Photos on iPhone (iOS 7.1). Is there a way around his ? Cheers

Bonnie
Guest
Bonnie
December 10, 2014 6:10 pm

I would like to export from iPhoto to Picasa (not the Google+ but the older version of Picasa) so others can view my photos. I did what you showed me but the captions did not transfer. Any ideas on how to do this? Thanks

Mara
Guest
Mara
March 19, 2015 7:07 pm

Great help but what about exporting video? When I tried to export a ton of files from an old library (with titles), it came up with errors for all my .mov files

Cora Stoner
Guest
Cora Stoner
April 8, 2015 12:39 pm

Curtis I was wondering if you could help me with my photo issue. I saw the post where you can export under a file name but is there a way to maintain the “shoot date” without manually changing each file to include it under the name. I am terrible at getting pictures off my phone and currently have 2500 pictures over 2 years that I need to save and organize and it is not including the shoot date when I export them and I can’t manually add it to that many pictures without going crazy.

Cora Stoner
Guest
Cora Stoner
April 10, 2015 3:04 pm

Thanks Curtis. They photos were shot on my i phone and I am trying to save them onto an external hard drive. So I need to download this app and then when I open my photos in this program it will display with dates?

Cora Stoner
Guest
Cora Stoner
April 10, 2015 3:06 pm

where is the video?

Zuper App (@ZuperApp)
Guest
April 14, 2015 7:24 pm

Hi Curtis! How to move photos from iphoto to your mac home folder, while maintaining the date created of the original photo?

David
Guest
David
May 13, 2015 12:28 pm

hi,

Any idea how to do “How to Email Photos From iPhoto with Titles and Descriptions” in the new Photos.app ? I would like to generate emails that include the text/description field with each photo. But I can not find the required options any more.. any idea?

belinda
Guest
belinda
July 19, 2015 4:54 am

Hi Curtis
I would like to export a pile of photos out of iPhoto for a friend. I would like them to include metadata, titles, keywords etc and also be of high quality so that my friend can edit them as she pleases. From your earlier comments I understand how to export the photos so that they have all the data ie don’t export as original and tick all the boxes BUT what size do I export them as? High or Maximum knowing that the person will probably edit them and print them out for photo albums?? And also conscious of the size that they will take up on my friends computer.
Thanks heaps
Belinda

Diane
Guest
Diane
January 10, 2016 1:47 pm

Hi Curtis,

Super helpful article. I am trying to export from iphoto to desktop. I followed your instructions, went to the info inspector tab, and noticed the title and date had been preserved. yay! However, there is no IPTC tab under the info inspector, so I cannot see the caption. The only available tabs are “General” Exif” and “TIFF”
Any way to display the IPTC tab? I am using iphoto version 9.5.1
Thanks a bunch.

Belinda
Guest
Belinda
April 1, 2016 6:58 pm

So doing family history of photos, 1000’s, of them as terminally ill with geotag and old address etc, and tagged. Do quick tidy up in iPhoto (edit), geotag, list some tags, and then export to folder say birthdays – bella, birthdays – George, xmas with friends. Xmas with family, years 1972, 1973 for the oddball things that don’t got in folders I’ve made.
I export than with title, data and info all jpeg or jpg, normally high quality, and then put them in folder on desktop named Family photos in relevant folders. . Now…question is:

I leave these on computer mostly but back up fat format on external drive. When I finish if I delete all photos from iTunes, will my folder photos on desktop still be there, and will they be on external hard drive, or are they always going to want to link to iPhoto…….trying to unclutter computer and nearly finished. Obviously I will use iPhoto for newer photos as they come in to geotag if needed or edit, but am curious what would happen if I deleted all photos out of iPhoto! Would I be stuffed and have no photos after five years intense work?
Thanks as I think I would go crazy.

Hugh Pace
Guest
Hugh Pace
July 29, 2016 5:44 am

Curtis,
I have 6,000 family photos arranged in 30+ albums in iPhoto, on my Mac. Each photo has a title. I have them all transferred to my iPad, by album. I can’t figure out how to include the title with each photo, on the iPad. Is there a way to do this? I have yet to shift from iPhoto to Photos – will this make any difference in allowing the titles to transfer to my iPad? Or is it just that the iPad doesn’t accept titles with the photos?
Thank you,
Hugh

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